Terms and Conditions for all Bookings

In these terms and conditions “UKSF” refers to UK SUP Fest owend and operated by Siiboo, a registered charity in England & Wales. Reg No: 1161802. ‘Tickets’ refers to tickets for the music events. ‘Event’ refers to the UK SUP Festival in its entirety.

There are some additional terms and conditions for , sporting events and activities are referred to separately below.



1.0 PURCHASING TICKETS

1.1 Tickets you purchase are for your personal use. Except as we may agree, you and your party must not re-sell or transfer (or  seek to re-sell or transfer) the tickets in breach of the applicable terms. A breach of this condition will entitle UKSF to cancel  the tickets without prior notification, refund, compensation or liability.

1.2 A £1.50 booking fee will be added to each transaction and is non refundable.

1.3 If there is a maximum order permitted per person, per card or per household 1.4 and you order or buy more tickets than the maximum permitted we may cancel all of the order or tickets, in which case you will be refunded the ticket price and any booking, transaction or supplementary fees you have paid.

1.4 To prevent fraud and protect UKSF and you, we may carry out checks and/or you may be asked to provide additional information (such as a copy of a credit or debit card statement) after your booking so we can verify your purchase. If we suspect fraud we may cancel any order or tickets.

1.5 An order for tickets is not complete until accepted by us. We try to ensure all prices are accurate but errors may occur. If we discover an error in the price of tickets you have ordered we will inform you as soon as possible and we may either cancel the order (in which case you will be refunded the ticket price and any booking, transaction or supplementary fees you have paid) or give you the option of confirming your order at the correct price

1.6 You must inform UKSF by emai info@uksupfest.com, or any other agency through whom you have bought tickets, of any change of address, contact phone number or email address, both before and after receipt of the tickets. Our contact details are below. Our preferred method to contact you is email, so you should take care to provide a current, valid email address and be aware that your email filter settings may treat our emails as spam or direct them to your junk folder. If you are going to be away from home prior to the Event we recommend providing us with a mobile number. 


2.0 DELIVERY AND COLLECTION

2.1 Tickets will be despatched by Royal Mail post.

2.2 Confirmation of ticket purchase should be received within 48 hours

2.3 Always check your tickets upon receipt and advise us promptly of any errors. Mistakes when ordering cannot always be corrected and any corrections are discretionary.


3.0 CANCELLATION RIGHTS AND REFUNDS

3.1 Tickets cannot be transferred or exchanged once purchased other than for the reasons set out in these terms and conditions.

3.2 If the event takes place but you do not receive the tickets you have purchased for any of following reasons you will be           refunded the ticket price and any booking, transaction or supplementary fees you have paid:


4.0 CANCELLATION, CHANGE OR POSTPONEMENT OF AN EVENT

4.1 UKSF will do their best to inform you of any change to or cancellation of the Event, including any prebooked activity or sporting event but cannot be held responsible for any resulting costs you may incur for travel, accommodation, any other related goods or service or other compensation.

4.2 You should always check that the Event or any of the prebooked activities or sporting events are going ahead at the scheduled date, time and venue via the website at www.uksupfest.com

4.3 If the Event is cancelled UKSF will try to inform you. This will usually be by letter for phone bookings or email for online bookings. In urgent cases it may be by phone.

4.4 If a sporting event or activity which you have prebooked is cancelled or changes are made to the start time, event format or location UKSF will try to inform you. This will usually be by letter for phone bookings or email for online bookings. In urgent cases it may be by phone. If you have not informed us of your correct contact details we cannot be held responsible for any missed activities or sporting events and no refunds will be provided nor any compensation for associated costs incurred.

4.5 If the Event is rescheduled or moved, UKSF will usually give you the option of either exchanging your tickets for the new date/location, or alternatively claiming a refund.

4.6 If the Event is cancelled by UKSF you will normally be offered a refund.

4.7 If any prebooked activity or any sporting event is cancelled by UKSF you will normally be offered a refund of that particular part of your booking.

4.8 In the event of a refund following cancellation, UKSF will not be liable for any costs of travel, accommodation or other related goods or services.

4.9 Changes to the Festival content (including music line-up, retail villages, etc) are made at the sole discretion of UKSF and any such changes will not incur any ticket refunds.


5.0 REFUNDS

5.1 If for any reason you are entitled to a refund, pitch and ticket fees will be refunded as follows; up to (1 month prior to event date) 50% refund (less any transaction fees), up to (2 weeks prior to race / event date) 25% refund (less any ticket transaction fees, After (2 weeks prior to race / event date) No refund.

5.2 Pitch holders wishing to withdraw must inform the organiser by email (admin@uksupfest.com), the date of the email will be taken as the date of withdrawal. Telephone or Facebook messages are not acceptable

5.3 Due to the nature of sports events we are unable to make exceptions for injuries, pregnancy or work related issues.

5.4 Any refund will usually be paid, using the same method you used to buy the pitch / tickets, within 30 days of the original date of the event or the date that we receive your email requesting withdrawal, whichever is later.

5.5 For more information about refunds, please contact us at admin@uksupfest.com.

5.6 No refunds will be offered under any circumstances if you fail to comply with the all terms and conditions applicable to those tickets, the venue or the event.

5.7 In all cases UKSF reserve the right to charge a small administration fee (typically £5) to cover costs associated with card repayments and refund administration time.

5.8 No refunds will be granted after one month has passed from the event date


6.0 ATTENDING THE EVENT

6.1 Admission to an event is at all times subject to any terms, conditions or rules of the UKSF, the activity providers and the venue operator. If you breach those terms, conditions or rules then UKSF may refuse admission or require you or other ticket holders to leave the venue.

6.2 Amongst other things you will need to comply with health and safety rules and any security requirements (including security searches for the safety of those attending the event). UKSF have rights to refuse admission or eject you if you are involved with abusive, threatening, drunken or other anti-social behaviour, or carry offensive weapons or illegal or prohibited substances or make unauthorised audio, video or photographic recordings.

6.3 Before you finalise your booking, please read all the information that applies to the event Event and/or ticket. If you or any member of your party has particular requirements please raise these when booking and we will endeavour to address your query. There can be no guarantee that requirements can be met if notified at the Event.

6.4 When you receive your tickets check the details carefully.

6.5 Only those aged 18 or over will be able to buy or consume alcohol at the Event. The Event operates a Challenge 21 or Challenge 25 policy at the bars. If, in the judgement of the bar Operator, acting on behalf of KMF, you look younger than either 21 or 25 and yet you are 18 years or over you must have valid ID in order to purchase or consume alcohol. Without this ID you will not be served and if you persist in consuming alcohol you may be evicted from the Event. Under 18s must be accompanied by an adult in the music venue at all times (one 18+ can be responsible for no more than 2 under 18s). No under 18s are permitted into the music venue without a responsible adult.

6.6 You are not permitted to bring your own alcohol onto the music venue. If you are found bringing your own alcohol into the music venue it will be confiscated or you will not be allowed entry. UKSF cannot be held responsible for returning the alcohol to you or for refunding any costs incurred by you.

6.7 UKSF reserves the right to search all bags for alcohol, drugs or other prohibited items, prior to entering the music venue.

6.8 The Event, including all activities and sporting events, are likely to be filmed and/or photographed for promotion after the event. By purchasing a Ticket and taking part in the Event you are giving permission for your image to be used in any future promotion. These images and recordings remain the property of UKSF and there will be no money paid to you if your image is used.

6.9 UKSF can take no responsibility for the loss (including theft) or damage of any personal property or equipment which you bring to the Event.


7.0 PRIVACY

7.1 UKSF will store your personal information and will use it to provide you with information regarding the Event and any activity or sporting event you have entered and other, similar events which we think may be of interest. Your contact details will never be passed to any other persons or organisations unless required to do so by law.

7.2 We will always respect your privacy and any personal communication between you and ourselves. We will always comply with United Kingdom data protection legislation.


7.3 If you make an online booking using this website, you will be required to input payment details, including the details of your credit or debit card. This information will be treated in accordance with our Privacy Policy


8.0 DISCLAIMER AND LIABILITY

8.1 Whilst we endeavour to ensure that the information in this website is correct as at the date it is posted, UK SUP Fest does not warrant the accuracy and completeness of the material on this website and the information on this website may be out of date.

8.2 All details are subject to change and alteration at the sole discretion of UKSF. See General Terms and Conditions for rules on cancellation and refunds.


9.0 GENERAL

9.1 The purchase by you of tickets and these terms and conditions (and any contractual or non-contractual matters arising in relation to these terms and conditions) are governed by English law and any disputes arising out of any transaction between you and UKSF are subject to the exclusive jurisdiction of the English Courts.



ADDITIONAL TERMS & CONDITIONS FOR RACING EVENT ENTRIES AND PARTICIPANTS IN THE WORLD RECORD ATTEMPT


10. ENTRY AND INFORMATION

10.1 It is the participant’s responsibility to ensure that they are medically fit to participate in any UKSF event. If you have any medical conditions which may affect participation you should consult your GP and then inform the event organisers of the situation. The UKSF Team has the right to share this information with the medical team and marshals involved.

10.2 It is the participant’s responsibility to ensure that they have the correct equipment required for the event and also to ensure that it is in suitable working order. UKSF will not take responsibility for injury caused by faulty personal equipment.

10.3 Whitehaven Harbour water is untested for bathing purposes and as such any risk that may be incurred by accidentality ingesting water during an activity resulting in injury is at the participants own risk.

10.4 The UKSF has the right to refuse or cancel entry applications, alter the date, distance or route. If the event is cancelled due to circumstances beyond UKSF's control a partial refund will be given.

10.5 Entries are non refundable and non transferable, however consideration will be made to deferring entries into the same event in the following year. Deferments will only be valid for 1 year. If prior notice is given it will be at the discretion of the UKSF Team whether a full refund or part refund or deferment will be given. You may be asked to give pay an additional administration fee of £10.

10.6 Your entry must not be transferred without the organisers consent, you must not allow another person to participate in your name. This can have serious consequences in the event of a medical emergency. You risk being disqualified and will be unable to compete in our events in the future.

10.7 It is the competitor’s responsibility to read all of the event information in full detail, UKSF will not take responsibility for error as a consequence of competitors not reading pre-race information.

10.8 If an electronic timing chip is being used in your event and you lose this electronic timing chip during the event, you will be charged £10:00 for a replacement chip and this fee will be taken in the week following the event.

10.9 UKSF cannot take responsibility for the loss of (including theft) or damage to personal possessions during the event. It is the participant’s responsibility to safeguard personal possessions.

10.10 It is the participant’s responsibility to ensure that they enter their details correctly when completing event registration.

10.11 By completing the registration process you are confirming that all of the information provided is correct.

10.12 Your details and email address will be stored by UKSF and used to provide you with information regarding the event you have entered and other, similar events which we think may be of interest. Your contact details are taken and kept in accordance with our Privacy Policy will never be passed to any other persons or organisations

11. DELIVERY

11.1 A confirmation email will be sent by UKSF confirming the activities purchased. This email is proof of payment and confirmation of your entry or ticket.


CONTACT UKSF

For any ticket queries please contact us at info@uksupfest.com

Post: Siiboo. 26 Nelson Square, Egremont. Cumbria. CA22 2BE